6 Key Ways To Protect And Manage Employee Privacy In The Workplace

6 Key Ways To Protect And Manage Employee Privacy In The Workplace

A company, no matter how prosperous it may appear to be, if it doesn’t have employees who are satisfied and happy to go to work, cannot be defined as a great company. At the end of the day, these people are your biggest asset. 

That’s why, you, as an employer, must always work on enhancing the workplace, because that’s the only way you’ll be able to make your workers content. Now, one of the hottest topics when it comes to this revolves around privacy and the fact that more and more employees are yearning for it.

Even if you disagree with it, if you notice that your workers are demanding it, then you must do something about it, otherwise, you will create an unhealthy work environment. If you’re wondering what you can do to protect their privacy, then check out these suggestions below.

Smart Ways To Ensure Employee’s Privacy At Work 

First, Address This Issue

Every now and then, it would be advisable to hold team meetings where your employees will get the opportunity to address particular problems and ask certain questions. Now, if by any chance, some of them have questions concerning their privacy, then you must take things seriously.

First see whether they will mention something related to it (or any other issue for that matter) and if so, work to identify tools that are going to resolve it.

Consider Purchasing Portable Room Dividers

If you’re looking to offer more privacy to your employees and add more functionality to your company, then it would be advisable to consider buying portable room dividers. What are they? These are one of the best space optimisation solutions that will help you make the most out of your office space. Additionally, they provide numerous benefits, and we will discuss the most important ones.

First and foremost, they create lots of privacy in the office, and since they are very flexible, you can easily make new spaces as necessary. Another great thing about them is the fact that no installation and construction are necessary. All you have to do is to wheel the room dividers into the workplace when required. 

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Opt For An Employee Monitoring Policy

It doesn’t matter whether you’re considering in-house, or remote employee monitoring, you must make sure that all your workers understand why you are supervising them and the devices you’ll be using. This is something you can accomplish by having an employee monitoring policy.

You’re responsible for the health and well-being of your employees, which is why you must take all the necessary steps to ensure their safety. You can find out more about how some simple cloud software solutions can ensure their safety while keeping all of their information concealed from the public. For example, you can opt for cloud-based tools that allow you to safely store and manage employee data without compromising their privacy.

In this policy, you must let your workers know that with this strategy, you are trying to protect their personnel files and that their data is utilized only for workplace safety purposes and productivity.

Below, we will talk about the things that have to be clarified in your worker monitoring policy. They include:

  • Thoroughly explain where these people are being supervised
  • Accentuate what methods you’ll be using to supervise them, such as GPS tracking, surveillance camera, and many other things
  • Do not forget to highlight the fact that you’ll be doing this only for professional purposes and while they are at work
  • Reveal the scope of worker monitoring during onboarding
  • Make sure that your employees are properly familiar with this policy and comprehend everything related to it
  • Maintain transparency by enabling them to access their own data, so they can see the information that is being reported

Restrict Electronic Surveillance

Electronic surveillance lets companies track the activities of their workers and supervise employee engagement with the tasks and obligations that are related to their jobs. This is something that is being implemented even by people who work remotely.

And it is widely known that ever since this whole pandemic thing started, more and more people are working from home. Although coronavirus may have forced people to work remotely, they still have some expectations of workplace privacy in terms of personal devices, even if they employ them for work purposes.

Here’s what you can do to restrict electronic surveillance to avoid contravening the privacy of your workers:

  1. Restrict supervising only during work hours by utilizing the productivity management solutions
  2. Supervise internal network traffic rather than supervising devices directly. What is network traffic? Namely, it is the amount of data moving across your business’s network at any moment. The heavier the network traffic is, the more active your workers are going to be.
  3. Be sure that people who are working in your team are aware of worker surveillance activities. Keep in mind, that these activities must be properly documented and thoroughly explained. Additionally, your workers must provide a written acknowledgment of these supervising practices.
  4. The right to supervise the mobile phone of your worker is going to depend on the fact whether they are having a private or business call. Don’t forget that both your employees and clients must be aware that their conversations are being monitored.

Secure Computer Monitoring Software Data From Misuse

Bear in mind, that worker monitoring data can be extremely sensitive, hence, companies must do everything that’s in their power to make sure that the right security measures are implemented to prevent monitoring data from being leaked or misused. These are the steps that you can take to achieve this:

  • Restrict data access to privileged people that have a direct need for it
  • Utilize USB device control measures to avoid data theft
  • From time to time, delete data that is no longer essential for your firm
  • Managers who can access worker monitoring data must be trained on the company’s policies surrounding the admissible use of data

Be Open About It 

Whatever you decide to implement when it comes to employee privacy, just be sure to be open with your employees. Keep in mind, that these people must be aware of every single thing that you’re about to do, otherwise, you will lose their trust.

When it comes to improving the workplace environment, it can be quite overwhelming because that’s something that requires a lot of improvisation and strategic thinking. If you need some ideas, then just take a look at the suggestion we added here.


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